How to Add Zoom to Outlook

Remote and hybrid work models have become the norm, which means our reliance on digital communication tools is now more than ever. Amongst several digital tools, Zoom and Outlook are two that are commonly used across the globe by most businesses. So, it only makes sense to merge these two to enhance efficiency and streamline workflow. In this guide, we will provide you with detailed tips on how to add Zoom to Outlook across various devices.

But why should you merge these two? Adding Zoom to Outlook can foster a more connected and productive environment, making it easier for you to collaborate with your team, share information, and stay organized.

While the obvious benefit of adding Zoom to Outlook is the streamlined scheduling of virtual meetings directly from your calendar, this integration goes beyond mere convenience. It completely changes how teams collaborate, ensuring that setting up and joining meetings becomes a seamless part of your workflow.

Integrating Zoom into Outlook bridges the gap between communication and time management tools, enhancing productivity. This integration allows for immediate access to Zoom’s video conferencing from within Outlook, making it simpler to organize, attend, and manage meetings without the constant switch between applications. All this results in a more productive workflow for remote, hybrid, or globally dispersed teams.

How to Integrate Zoom With Outlook on Mac

Once you’ve created your Zoom account, adding it to the Outlook app on Mac is easy. With just a few clicks, you can merge the convenience of Zoom meetings with Outlook’s calendar. Let’s walk through the steps to make this happen.

1. Open Outlook on your Mac and log into your account.
2. In the Mail view, click ellipsis (…).
3. Select Get Add-ins.
   
4. Type ‘Zoom for Outlook’ in the add-ins search bar.
5. Find Zoom for Outlook Extension in the search results and click Add to install it.
   
6. To confirm the add-in is installed, open your Outlook calendar.
7. Go to New Event > ellipsis (…) and look for Zoom in the add-ins or integrated applications section.
8. If Zoom is listed and active, the add-in is ready for use.
   

But what about your other devices? Will the Zoom add-in on Outlook for Mac synchronize across them? Yes, once installed, the Zoom add-in is associated with your Microsoft account, which means it seamlessly integrates across all devices linked to this account. Whether you switch between using a Windows PC, another Mac, or a smartphone, the add-in’s functionality will be consistent, ensuring you can manage and join your Zoom meetings from Outlook, no matter the device.

How to Add Zoom to Outlook on Windows

If you’re a Windows user looking to streamline your meeting schedule, here’s how you integrate Zoom with Outlook on Windows.

1. Open Outlook on your PC.
2. Go to Switch Ribbons and choose between the Simplified and Classic views to reveal additional toolbar options.
3. In the newly revealed toolbar options, click Get Add-ins.
   
4. This will open a new window where you can browse and add various add-ins to Outlook.
5. Search for “Zoom for Outlook” from the search bar at the top.
6. Select the extension from the search results and click the Add button to install it.
   
   

As explained above, for Outlook on Mac, you can confirm that the Zoom add-in has been successfully installed and enabled by opening your Outlook calendar and clicking New Event. In the event window, click the ellipsis (…) and look for ‘Zoom’ in the add-ins or integrated applications section.

Adding Zoom to Outlook for Android and iPhone

Installing Zoom for Outlook add-in on your Android and iPhone is a straightforward process with similar steps to follow for both devices.

1. Open the Outlook app.
2. Tap your Profile icon, which you’ll find in the top-left corner of the screen.
   
3. Tap the Settings icon located at the bottom of the panel.
   
4. Access the add-ins section.
5. Look for the option to add or manage add-ins. For instance, on iOS devices, you can scroll down to find Add-ins under Integrations And Add-Ins.
   
6. In the Add-ins section, search for “Zoom.”
7. Proceed to install the add-in to your Outlook app.
   

After adding the Zoom add-in, it should be integrated into the Outlook app, allowing you to schedule and join Zoom meetings quickly from your Outlook calendar.

How to Enable the Zoom for Outlook Add-In on the Web

The process to add Zoom to Outlook is the same for the web and Microsoft 365 users. This integration will streamline your virtual meetings and leverage Outlook Web’s user-friendly interface.

1. Go to the Microsoft AppSource.
2. Navigate to the Zoom for Outlook page.
3. Click Get It Now to begin the installation process.
   
4. After the installation, you’ll be redirected to Outlook for Web screen, where a popup will confirm that the ‘Zoom for Outlook Extension’ has been added.
   
5. Click on Get Started for a preview of the Zoom add-in in your calendar.
   
6. To verify that the Zoom add-in has been added, click the Calendar icon in Outlook for Web and create a new event.
7. You should see a Zoom icon in the event creation window.
   

Zoom In, Outlook On!

Integrating Zoom with your Outlook is easy. Whether you’re on Windows, Mac, mobile, or using the web app, these steps ensure a smooth blend of two essential tools in today’s hybrid work era. Plus, it allows you to schedule multiple meetings on Zoom, too.

While we’ve been talking about add-ins here, it’s important to note that plugins are also available exclusively for the Windows version of Outlook. Microsoft is leaning more towards add-ins because they’re safer, work across more devices, and you don’t have to fuss with installing them on every device. It’s about making online communication easier and more secure, which we all need nowadays.

Now, schedule your next meeting confidently, knowing your digital setup is seamless and efficient. Remember, a little setup goes a long way in enhancing your virtual meeting experience.

FAQs

Can I schedule Zoom meetings in Outlook after integration?

Yes, once integrated, you can schedule and join Zoom meetings directly from your Outlook calendar.

What should I do if the Zoom Add-In doesn’t appear in Outlook?

If the Zoom Add-In doesn’t show up, try restarting Outlook. If it still doesn’t appear, ensure you’ve correctly installed the Add-In and that it’s enabled in the ‘Manage Add-ins’ settings.

Can I use the Zoom Add-In on both personal and work Outlook accounts?

Yes, the Zoom Add-In can be added to both personal and work Outlook accounts. Just follow the same installation steps for each account to enable Zoom meeting integration.