Zoho Projects vs. Trello

Both Zoho Projects and Trello are exceptional project management platforms. They let users plan, collaborate, track, organize, and achieve their projects and goals. While both offer great features that enhance efficiency and productivity, it doesn’t mean both platforms are suitable for your business. The programs may have a similar purpose, but they still differ in many areas.

Zoho Projects vs. Trello

If you’re interested in learning more about the similarities and differences between Zoho Projects and Trello, you’ve come to the right place. This article will shed light on both platforms, discuss their features, and offer an in-depth comparison.

What Is Zoho Projects?

Zoho Projects is an online project management platform that makes collaboration, organization, and tracking progress much easier. The platform lets you visualize all your projects, automate and manage everyday tasks, track billable and non-billable hours, and customize layouts, workflows, and statuses.

What Is Trello?

Trello is one of the most popular project management and collaboration tools. It lets you organize your projects into boards, view their progress, track who’s working on them, and communicate with your team members. Simply put, Trello is a whiteboard filled with detailed information about every project in progress.

Zoho Projects vs. Trello

Here’s a review of the key similarities and differences between Zoho Projects and Trello:

Task Management

Since both Zoho Projects and Trello are often used for their task management features, this is the first aspect we’ll discuss.

Zoho Projects’ task management features enable you to assign different tasks to individuals and teams and track their progress. The platform lets you set the level of importance for each project and prioritize specific, urgent tasks. If a project involves multiple tasks, you can break them down into subtasks to make them easier to track and ensure you stay on top of the progress.

In Zoho Projects, every team member can log the time spent on a particular task using a timer. This allows you to cap hours on specific projects to manage your staff and the budget.

Trello represents projects through Kanban cards. Here, you can create tasks, create to-do lists, and add hyperlinks, attachments, checklists, and other elements relevant to a particular project.

Kanban cards can be assigned to individuals or teams. As you go, you can move the project cards to different workflow lanes to enhance productivity and navigation. Every card (project) can have a due date, labels, descriptions, notes, etc. If you want to communicate with a team member, all you need to do is press “@” and enter their name.

Task Reminders

Efficient task reminders are crucial to completing projects on time and collaborating with your coworkers seamlessly.

Zoho Projects lets you set reminders that go to your email address on a fixed schedule. Thanks to this feature, you’ll constantly be reminded of what you’re supposed to be working on at a given time. The platform will highlight the tasks due soon to ensure you’re on top of your schedule.

Of course, setting the reminders is 100% customizable. You can choose whether to be reminded daily, on the due date, or a few days before. This flexibility is great because not everyone enjoys frequent reminders, especially since the platform provides a clear view of your tasks anyways.

Trello doesn’t fall behind when it comes to task reminder options. Every time you open Trello, you’ll see the tasks that are due soon on the dashboard, the actual cards, and in notifications. If you want reminders of certain tasks, you can set them to be sent to your email address or desktop.


A project management tool won’t be beneficial if it doesn’t offer extensive integration possibilities. You won’t get much work done if you need to constantly jump between the project management platform, numerous collaboration apps, marketing tools, and video conferencing apps. Trello and Zoho Projects developers know this and let users integrate them with dozens of programs, apps, and platforms.

Here’s a list of some of the most popular Zoho Projects integrations:

  • G Suite
  • Zapier
  • Basecamp
  • Box
  • GitHub
  • Microsoft Excel
  • Slack
  • Google Calendar
  • Microsoft Teams
  • Dropbox

Here’s a list of the most popular Trello integrations:

  • Zoom
  • Salesforce
  • Google Drive
  • FreshBooks
  • Jira
  • SurveyMonkey
  • GitHub
  • Jira
  • Basecamp
  • HubSpot


Zoho Projects offers excellent calendar options, allowing you to create projects directly from your calendar. Moreover, you can color-code your tasks based on their urgency, classify milestones, bugs, events, and assignments, and display recurring ones. If you don’t want to use the built-in calendar option, you can always sync Zoho Projects with Google Calendar, Microsoft Outlook, or iCalendar.

The calendar option in Trello is available as an add-on. In your calendar, you can view your projects’ due dates and move the project cards around by dragging and dropping them to rearrange your schedule. If you want to use a third-party calendar like Google Calendar, you can export your boards in only a few clicks.


Pricing is one of the most important features users consider when deciding on a project management platform. Many users will be happy to know both Zoho Projects and Trello offer free versions with plenty of valuable options. What’s more, both platforms offer a free trial that lets users explore the features.

When it comes to Zoho Projects, the platform has two paid versions: Premium and Enterprise. The Premium version is intended for up to 50 users and is the most popular plan. It costs $4 per month. The Enterprise plan costs $9 per month and has no limit on the number of users.

Trello offers three paid plans: Standard, Premium, and Enterprise.

The Standard version costs $5 per month and is designed for smaller teams that want to improve collaboration, manage work, and enhance productivity. The Premium version costs $10 per month and can be used by groups that need to manage multiple projects simultaneously and use more advanced features. The Enterprise version is around $17.50 per month for 50 users. It’s suitable for companies where members from different teams need to collaborate on projects.

Make the Right Choice

It’s undeniable that both Zoho Projects and Trello offer a wide range of project management and collaboration features. However, this doesn’t mean both are suitable for every organization. Those who want more advanced features or need to manage more complex projects should consider Zoho Projects. If you want a simpler interface or have a smaller company, Trello may be a better choice.

Which project management platform do you prefer and why? What features do you think are essential for successful project management? Tell us in the comments section below.

Disclaimer: Some pages on this site may include an affiliate link. This does not effect our editorial in any way.

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