Google Forms: How to Get Email Notifications

Google Forms provides a convenient method of collecting information and opinions through conducting surveys, event registration, and feedback forms. This is even true when you make a Google Form public. However, you might find it hectic to check the form responses manually since the process is time-consuming.

Thankfully, you can get an email notification every time someone fills up the Google Form you created. This guide highlights how you can set up email notifications in Google Forms and how this makes achieving your goal easier.

Why You Need to Set up Email Notifications in Google Forms

Email notifications are essential in ensuring you are updated when a new response is submitted. This helps you to review the responses promptly and make the required decision based on the data received.

Notifications can be sent to multiple respondents simultaneously, enhancing collaboration among team members and helping ensure that everybody is updated about any activities on Google Forms. This is useful if you are using Google Forms to create a survey with a large group.

You can also highlight specific details that you want to appear in the email notification. This technique helps ensure your inbox is perfectly organized, offering consistent and structured email notifications.

How To Enable Email Notifications in Google Forms

Receiving email notifications for your Google Forms is an excellent method for ensuring that everything is handled on time. Email notifications are vital whether you are a respondent or a user since they give you updates about ongoing activities.

If you have created a Google Form to collect data from respondents, you must ensure that the email notifications are already enabled.

1. Open the Google Form that you want to receive email notifications from.
2. Click the Responses tab located on the top menu.
   
3. On the top right corner of your screen, click the three dots and tap on Get email notifications for new responses.
   
4. A new confirmation message will appear on your screen stating that Email notifications are enabled on your Google Form.

From this point on, you will always receive a notification on the email address linked to the Google account whenever a respondent submits the form.

How to Send Notifications to Collaborators in Google Forms

By default, only the creator of the Google Form will receive the notifications once the respondents have submitted. When working as a team on Google Forms and everybody wants to receive the notifications, you must add them as collaborators. To add collaborators;

1. Open the Google Form that you want to add collaborators and click More at the top right corner of your screen.
   
2. On the provided options, click Add collaborators.
   
3. A new window will appear with room to Add editors. Add the email addresses of your team members.
   
4. Click on the Send button to share the Google Form.

Once the collaborators receive the notification, they can access the Google Form and enable email notifications. Note that the instructions to enable notifications for collaborators remain the same as stated above.

How to Send Reminders via Google Form

In addition, Google Forms has a feature that allows you to send reminders to people who haven’t filled out and submitted the form. This mostly happens when you intend to collect data from specific people. 

1. Open your Google Form and click Responses on the top menu.
2. Opposite the responses button, tap Send email reminder button.
   
3. A new Send form window will appear. Enter the respondent’s email address in the provided field, and click Send.
   

When sending a reminder to your respondents, remember that the email notification does not feature a summary of the responses outlined on the form. Once the respondent receives the message, they must return to the Google Form to access all the details.

How to Send Email Notifications to Respondents for Their Responses

After the respondents have filled out the form and submitted it, you can send them a copy of their responses via email. This trick helps to ensure that the respondents remain with a copy of the responses. You can do this for exams or assignment purposes or in cases where the respondent needs to recheck the answers after completing an assessment.

1. Open your Google Form and click Settings to configure the form based on your specific requirements.
   
2. Click on the Responses section to enable features such as collecting email addresses and sending respondents a copy of the responses.
3. Click the Send respondents a copy of responses dropbox.
4. You’ll have different options to choose from, such as Always, When requested, or Off.
   
5. Also, you can share a summary of the results with the respondents by clicking on the Presentation button and enabling View results summary.
   

Enable Google Form Email Notification Today

Enabling Google Form email notifications helps you keep track of all the activities on your Google Forms. In addition, this is an incredible approach when working on group work projects or collaborating toward achieving a specific objective.

However, when you are added to a Google Form as a collaborator, you must enable the notifications on your end to stay updated.

If you use Google Forms heavily, you might want to learn some useful Google Forms keyboard shortcuts to boost your workflow.

FAQs

Who receives the email notification when a Google Form is submitted?

Once the respondent fills out the form and submits it, the creator of the form receives an email notification. If the Google Form has collaborators who have enabled email notifications, they will also be notified about the activity in real-time.

Can editors see the Google Form responses?

When editors or collaborators are added to a Google Form, they can see the responses submitted by the respondents.