How to Change the Default Font in Outlook

Microsoft Outlook is one of the more preferred email services available today. You can add your Gmail, Hotmail, and even work email to the app on a desktop and mobile device. Outlook gives you all of your emails in one place. But, another really neat feature is the ability to customize your emails.

How to Change the Default Font in Outlook

Whether you’d like to schedule one to send later, sync your calendar, or even change your font, this application has it all. Depending on the message you’re trying to convey, your font says a lot. For professional emails, it’s best to stick with a standard Times New Roman or Calibri font. However, if you’d like to liven your emails up a bit, there are a plethora of other fonts available too.

This article will show you how to change your font in Outlook but we’ll also review a few other neat tricks to make your email communications the best they can be.

How to Change the Default Font in Outlook Per Email

The first part we’ll cover is how to change your font from within a new email. To do this, follow these simple steps:

  1. Open Outlook and click New Mail.
  2. Click on the Font dropdown menu at the top and change it to suit your needs. Outlook Email - Font dropdown menu
  3. Once this is complete simply type up your email and be sure to add a Subject in the subject line before sending it.

How to Change the Default Font in Outlook on a Mac

If you’re an avid writer or email sender then you’re preferred font is likely something different than Outlook’s current default: Calibri. If that’s the case, let’s review how to change that default font to something you prefer:

  1. Click Outlook in the upper left-hand corner of your Mac. Outlook Email - Mac
  2. Then, click on Preferences. Outlook Email - Mac - Preferences
  3. From there, click on Fonts. Outlook Email - Mac - Font Preferences
  4. Now, change the Font options to suit your needs. Outlook Email - Mac - Font Settings

Change the Default Font in Outlook on Windows

Windows users can follow these steps:

  1. Click on the File tab at the top of the window. Outlook Top Menu - Windows
  2. Then, click on Options down at the bottom of the screen. Outlook File Menu
  3. Then, in the left-side menu, click on Mail. Outlook Options Menu
  4. Click on Stationery and Fonts. Outlook Mail Menu
  5. In the Personal Stationery tab, go to either New mail messages or Replying or forwarding messages, click on Font, and select the font you want to use. Outlook Mail Font Settings

How to Change the Default Font using the Web Browser

The following steps are for changing the font if you prefer a web browser

  1. Find the Settings cog and click it in the upper right-hand corner. Outlook Email - Browser
  2. Click View all Outlook settings. Outlook Email - Browser Settings
  3. Within Mail, click Compose and Reply from the menu. Outlook Email - Browser - Mail Settings
  4. Scroll down and select the font you prefer and then click Save. Outlook Email - Browser - Font Settings

Creating Your Email Signature

Having a great signature is one of the greatest assets to your email. It automatically attaches to each message you send from that email account. The signature provides the recipient with pertinent information such as;

  • Who you are
  • Where you work
  • What’s your title
  • What’s your contact information
  • Optional* Disclaimer about company policy on written communications

To create your signature do this:

  1. Within the Mail settings, click the Compose and reply option. Outlook Email - Browser - Email Signature
  2. Type your signature and customize then click Save. Outlook Email - Browser - Email Signature 2

You can choose to automatically include your signature in every email or only the ones that you compose. The choice is yours!

Frequently Asked Questions

Do I have to make these changes for every Outlook source I use?

Yes, unfortunately, Outlook doesn’t seem to talk to itself on other platforms. If you change your default font on your Mac, you’ll need to do it again for your Windows computer.

Why didn’t my signature appear?

You will need to create your signature for each Outlook version you’re using. So, if you created it on your Windows computer at work it won’t transfer to

How can I schedule my email to send it later?

You can click the small dropdown arrow located on the same button as the ‘Send’ button. This will give you a calendar to schedule your email to send later.

Disclaimer: Some pages on this site may include an affiliate link. This does not effect our editorial in any way.

Todays Highlights
How to See Google Search History
how to download photos from google photos