How To Save an Outlook Email as a PDF

Saving an email as a PDF is more secure than simply keeping it in your online mailbox where it can be difficult to find or be deleted by accident. With this method, you’ll also have it available for offline viewing if you can’t connect to the internet.

Saving an Outlook email as a PDF can be accomplished with just a few easy-to-follow steps. This article will explain how to do so using a variety of different devices.

Saving an Outlook Email as a PDF on a Windows PC

Saving an Outlook email as a PDF on a Windows PC is a secure way to save an email. It’ll be much easier to locate rather than search through your entire mailbox, and it’ll also be available to view while offline. To do so, follow the straightforward steps below:

1. Open Outlook and locate the email you want to save as a PDF.
   
2. From the menu, click “File,” and then “Print.”
   
3. Next, from the drop-down menu, select “Microsoft Print to PDF.”
   
4. Click “Print.”
   
5. In the “Save Print Output as” pop-up box, name your file and select a folder where you’d like to save the PDF.
   
6. Click “Save.”
   

Your email is now saved on your PC as a PDF, safe and secure and available for offline viewing.

Saving an Outlook Email as a PDF on a Mac

You can save an Outlook email as a PDF on a Mac in a few easy steps. Your email will be available to view offline, and it’ll also be safe and secure on your Mac.

1. Open Outlook and locate the email you want to save as a PDF.
   
2. Click “File” on the menu bar.
   
3. Select “Print” from the pop-up menu.
   
4. Under “Destination” on the drop-down menu, select “Save as PDF.”
   
5. Choose where you’d like to save the PDF and click “Save.”
   

You can now view your email as a PDF directly from your Mac.

Saving an Outlook Email as a PDF on an iPad

Saving an important Outlook email on your iPad as a PDF is a secure way to ensure that it’s easily located and available for offline viewing. This can be executed in a few easy-to-follow steps.

1. Open Outlook on your iPad by tapping on its icon on the home screen.
   
2. Locate and tap on the email you’d like to save as a PDF.
   
3. On the bottom of the screen, tap on the left-pointing arrow icon.
   
4. In the pop-up window, tap “Print.” This will open the “Printer Options” screen.
   
5. Next, you need to zoom in on the thumbnail. Place two fingers together on the thumbnail image of the email and slowly spread your fingers. Your message will now appear as PDF pages.
   
6. In the upper right-hand corner of the screen, tap the icon of the box with an up-pointing arrow. A menu will now appear on the bottom portion of the screen.
   
7. Tap “Save to Files.” This will open the file browser.
   
8. Tap “Documents and Photos” and select where you’d like the PDF to be saved.
   
9. In the top-right corner of the screen, tap “Add.”

Your email is now safe, secure, and saved on your iPod.

Saving an Outlook Email as a PDF on an iPhone

You can save your important Outlook email as a PDF using your iPhone in a few straightforward steps. This will allow you to easily view it offline, and it’ll also be safe and secure. To do so, follow the steps listed below:

1. Open Outlook on your iPhone by tapping on its icon on the home screen.
   
2. Locate the email you’d like to save as a PDF and tap on it.
   
3. Tap the vertical three-dots in the top-right corner.
   
4. Tap “Print” in the pop-up window. The “Printing Options” screen will open.
   
5. Zoom in on the thumbnail image of the message by placing two fingers together on the screen and slowly separate them. Your message will now appear as PDF pages.
6. Select the icon of the box with an up-pointing arrow. A menu will now appear on the bottom portion of the screen.
7. Tap “Save to Files.” This will open the file browser.
   
8. Now tap “Documents and Photos” and select where you’d like the PDF to be saved.
   
9. Tap “Save” in the top-right corner of the screen.
   

You can now view your email as a PDF. It’s safe and secure and available for offline viewing.

Saving an Outlook Email as a PDF on an Android

Unfortunately, there’s no direct way to save an Outlook email as a PDF on an Android without using additional software. There are lots of different pieces of plug-in software available to accomplish this. An alternative is to open Outlook on a desktop or laptop computer and save the email as a PDF using the methods outlined in this article for either PC or Mac. Once you’ve saved the file as a PDF using these methods, you can then easily upload the PDF to your Android by emailing the file to your personal email, opening it on your Android, and then simply save it to your device.

Save Outlook Emails as a PDF Without Header

There could be times when you want to save an Outlook email as a PDF but you don’t want the header to show for reasons of security or privacy. There’s a way this can be accomplished without downloading any plug-in software. To save an email as a PDF without headers, follow the steps below:

1. Open the email you’d like to save without a header.
   
2. Click the “Reply” button on the top of the screen as if you were replying to the sender.
   
3. Delete all of the header information on the top of the screen.
4. Select “Print,” then “Save to Files.”
   
5. Select where you’d like the PDF to be saved and select “Save.”
   

You’ve now saved an email as a PDF without the header information.

Save Outlook Email as a PDF With Images

It’s possible to save an Outlook email as a PDF with images. There are some advanced ways of achieving this with the help of converters or plug-in software, but we’ll show you the easiest and most direct method.

1. Open the email you’d like to save as a PDF with images.
   
2. Click on “File,” and select “Save as.”
   
3. From the “Save as” drop-down box, select “Save as HTML,” and choose a location to save it on your device.
   
4. Next, open the saved HTML file with Microsoft Word.
   
5. With the file now opened in Microsoft Word, select “File,” then “Save as.”
   
6. Here you’ll need to select “PDF” and again choose a location to save the file on your device.
   
7. Select “Save.”
   

Your email has now been saved as a PDF with images.

Save Outlook Email as a PDF Automatically

Outlook doesn’t currently have a feature to automatically save emails as a PDF. For this, you’ll need to download add-in software that will automate this process. There are many to choose from, each with different functionalities and methods.

Add-in software of this kind can be set up to automatically save incoming emails as a PDF to a certain file location. For more information on how to do so, please refer to the specific instructions for the software of your choice.

Your Important Email Is Now Safe and Secure on Your Device

You’ve now learned how to save an Outlook email as a PDF on a variety of different devices. Each method accomplishes the same goal, to be able to store an email on your device and to be able to view it while offline.

Have you had to save an Outlook email as a PDF? Did you use the same methods described in this article? Let us know in the comments section below.