How to Schedule Multiple Meetings in Zoom

Evan Gower May 10, 2021

One of the best productivity tips is to plan your week, especially if you have a lot of meetings. The good news is that you can schedule multiple Zoom meetings in advance. However, it’s not possible to have two or more meetings at the same time.

In this article, we’ll explain everything you need to know about scheduling Zoom meetings.

Scheduling Multiple Meetings

When it comes to scheduling meetings that take place at different times, there are no limits. As you know, every meeting has its own individual ID. Therefore, you just have to make sure to send an invitation to other participants. Here’s the fastest way to schedule a meeting:

Sign in to Zoom.
Tap on the Schedule icon.
Type the name or the topic of the meeting.
Select the date and time.
Enter the meeting duration.
Select your time zone.
Select the calendar you want to use to schedule the meeting. You can use Google Calendar, Outlook, or any other calendar that you usually use.
To confirm the meeting, click on Save.

Unfortunately, there’s no shortcut for scheduling different meetings at once. The app assumes that not all of your Zoom sessions have the same duration, topic, etc. Therefore, you’ll have to repeat this process for all the meetings you want to schedule (if they have different details).

However, if you want to schedule recurring meetings, we’ve got you covered. If you have a team meeting every Wednesday at 10 AM, that doesn’t mean you’ll have to go through this long process every week. In the next section, we’ll show you how to schedule that kind of meeting up to a year in advance.

How to Schedule Recurring Meetings

Scheduling recurring meetings means that you can schedule more meetings with the same meeting ID. It also means all the details, like time and duration, will be the same.

You can choose whether you want the meeting to be held daily, weekly, or monthly. That way, you can make your quarterly or even yearly schedule at once. Bear in mind that the meeting ID expires after one year. Even though you may have had the meeting every week for 52 weeks, you’ll have to schedule it again.

You can use both Google Calendar and Outlook for scheduling recurring meetings. This can be done from either your phone or laptop. But we recommend using a desktop as it’s faster.

Google Calendar

Google Calendar is the most popular tool among Zoom users. Here’s how to use it to schedule recurring meetings:

Sign in to Zoom.
Tap on the Schedule icon.
Click on your meeting Settings.
Select the Recurring meeting.
Click the Save button and then open Google Calendar.
Sign in to your Google account.
Allow Zoom to access your account.
Google Calendar will then create an event with the Zoom meeting details.
Open the dropdown menu below the time of your meeting.
Select a recurrence option you want.
Click on Save.

When you open the dropdown menu, you’ll get to choose from different recurrence options. You can choose whether you want the meeting to be held daily, weekly, or monthly. You can also schedule the meeting for every workday, every Wednesday, or even every first Thursday in the month.

If you can’t find the option you want, click on Custom and create another option.

Outlook

On the other hand, if you’re using Outlook calendar, here’s what you have to do:

Sign in to Zoom.
Tap on the Schedule icon.
Click on your meeting Settings.
Select the Recurring meeting.
Click the Save button and then open the Outlook Calendar.
Select your meeting and tap on Recurrence.
Select a recurrence option you want.
Click on Ok.

Outlook users have three parameters. You can choose the frequency of the meetings (monthly, weekly, etc.), interval, and specific days when you want the meeting to be held.

Schedule, Schedule, Schedule

We hope this article helped you to schedule Zoom meetings faster and easier. As scheduling is essential for organizing your time and resources. The great thing about Zoom is that it’s compatible with various organizational tools and calendars.

How do you usually schedule your meetings? Have you ever had any problems scheduling multiple meetings on Zoom? Let us know in the comments section below.